Health Office Specialist

Workplace Reviews

Job Description

BASIC FUNCTION AND QUALIFICATIONS Classified Employee's Salary Range: A-31 BASIC FUNCTION Under general supervision, assists in the daily operation of a school health office, administers first aid, assists students in taking prescribed medications, and performs a variety of related clerical duties. DISTINGUISHING CHARACTERISTICS A Health Office Specialist assists professional health services personnel in a school health office by maintaining clerical records and administering first aid in emergencies. The Senior Office Specialist performs a variety of clerical and typing duties ranging from beginning level to those requiring the exercise of judgment based on training and experience. A Licensed Vocational Nurse possesses a California Vocational Nurse License and performs specialized physical health care procedures requiring technical manual skills practiced under the technical and functional direction of the Credentialed School Nurse. MINIMUM QUALIFICATIONS EDUCATION: A high school diploma or recognized equivalent. EXPERIENCE: One (1) year of clerical experience including record keeping, data entry, and public contact. ADDITIONAL REQUIREMENTS/INFORMATION: A valid First Aid, CPR, and AED certification must be obtained within 30 calendar days of start date. A valid California Driver License and availability of private transportation or ability to provide transportation between job sites is required. Experience working within a health care setting is highly desirable. Experience working with school age children in an organized setting is highly desirable. REPRESENTATIVE DUTIES, KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS Note: The statements listed below are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job REPRESENTATIVE DUTIES Assists students in taking prescribed medications Assists the Credentialed School Nurse in maintaining health records and preparing reports Types and files student health records Prepares documents and reports for the Credentialed School Nurse or the school administrator when immunizations are not in compliance with current state laws Assists students with toileting and activities of daily living Maintains supplies in the health office and prepares requisitions for needed replacements Provides first aid to students and others who are hurt or become injured at school Records temperature readings Contacts parents and paramedics as required Performs specialized physical healthcare procedures and treatments including, but not limited to, glucose monitoring, mechanical nebulizer treatment or emergency injections of medications with appropriate training and supervision by the Credentialed School Nurse Maintains safety and sanitation of the school health office Performs related duties as assigned JOB REQUIREMENTS KNOWLEDGE: First aid procedures and techniques Cardiopulmonary resuscitation (CPR) procedures and techniques Use of an automated external defibrillator (AED) Principles and practices of recordkeeping and maintaining documentation Principles and practices of data collection and entry Principles, practices, and techniques of information gathering Word processing, database, and spreadsheet software CORE COMPETENCIES: Professional & Technical Expertise – Applying technical subject matter to the job Using Technology – Working with electronic hardware and software applications Safety Focus – Showing vigilance and care in identifying and addressing health risks and safety hazards Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity Adaptability – Responding positively to change and modifying behavior as the situation requires Customer Focus – Attending to the needs and expectation of customers Attention to Detail – Focusing on the details of work content, work steps, and final work products Teamwork – Collaborating with others to achieve shared goals Relationship Building – Establishing rapport and maintaining mutually productive relationships Oral Communication – Engaging effectively in dialogue SUPERVISION AND WORKING CONDITIONS SUPERVISION General supervision is received from a certificated administrator. Lead direction is provided by the Credentialed School Nurse. No supervision is exercised. WORKING CONDITIONS ENVIRONMENT: The employee works in an office environment with many interruptions, moderate noise levels. Depending upon the position assignment, the employee interfaces with students, teachers, school administrators, staff, and public and private representatives in performing a variety of clerical functions and in requesting and providing information. PHYSICAL DEMANDS: Hand and finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. The position occasionally bends, stoops, reaches, pushes and pulls drawers to retrieve and file information and lifts and carries reports and records that typically weigh less than twenty (20) pounds. Must be able to lift, push and pull up to fifty (50) pounds as required to move or assist an injured or ill student. Sitting, stooping, crouching, standing, bending at the waist, kneeling or walking to assist students. Must have hand and finger dexterity to operate specialized equipment and adaptive tools for lifting heavy students (such as the hoyer lift). Must be physically able to provide rapid response to emergent situation throughout the school campus. HAZARDS: Exposure to contact with blood and other bodily fluids. May be required to work with harsh and toxic substances such as bleach. SELECTION PROCEDURES THE APPLICATION PROCESS: To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment. THE EXAMINATION PROCESS: For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications. EXAMINATION PROTESTS: Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service. ACCOMMODATION FOR DISABLED: If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application. ESTABLISHMENT OF ELIGIBILITY LIST: This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list. ADVANCED STEP PLACEMENT: Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes. HOW YOU WILL HEAR FROM US: All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job. The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice. DUTIES APPROVED BOARD OF EDUCATION: CLASSIFICATION APPROVED PERSONNEL COMMISSION: February 17, 2011 June 14, 2011 REVISED: July 12, 2011 July 08, 2020 January 12, 2022